Media Groups give and restrict access to content to your users in the Knowledgelink system. A media group should be create when you have a course offering that a specific group of users needs to see.
Example 1: You are selling one course to all of your users. You will only need one media group.
Example 2: You are selling 2 courses, Course A and Course B. Users with access to Course A will not have access to Course B. You will need two media groups.
Media groups are assigned to a session and are also assigned to a user. If Media Group X is assigned to User 1, and Media Group X is also assigned to Session 1, the system knows that User 1 is allowed to view Session 1. Session must be assigned to a media group in order to appear on the Users Page of the platform.
Media groups are assigned on the session level, not the course level. This means that a course can have sessions that are assigned to different media groups. Users are able to see 2 different versions of the same course depending on what media group they are assigned to.
Media groups are not tied to enterprises or offices. Users in different enterprises and offices can belong to the same media group.
Creating Media Groups:
Type in the name of the media group you want to create, an abbreviation (the system will create one if you do not), and the number of days the users in this media group will expire in if applicable (this is optional). Expiring a media group is a great feature to use if you are offering a free trial or a demo. When a media group expires the user’s access is restricted and they will no longer have access to the content.
When you have filled out these fields click the blue "Add New" button to create your media group. You can edit your media group at any time by clicking on the edit icon next to the media group name.
Assigning Media Groups to Sessions:
To assign a session to a media group, navigate to the Content tab in the Admin Page. Click on the title of the session you want to add the media group to from the session list on the right hand side of the page. Click the red "Edit" button and scroll down to the "Media Groups" field.
Click the field and a drop down list of your media groups will appear. Choose the media group that you want to assign the session to. A session can be assigned to multiple media groups.
A session must be assigned to a media group to appear on the Users Page.
Click on the red "Update Session" button to assign the session to the new media group(s).
You can also assign media groups to a session when it is first uploaded to the platform and by using the batch edit feature. To learn more about these 2 methods, read the Uploaded and Editing a File article and the Session Batch Editor and Filters article.
Assigning Media Groups to Users:
To assign a user to a media group, navigate to the Users tab in the Admin Page. Click the edit button on the user you want to add the media group to.
Click the media group field and a drop down list of your media groups will appear. Choose the media group that you want to assign the user to. A user can be assigned to multiple media groups.
A user must be assigned to a media group to view sessions on the Users Page.
Click on the red "Update" button to assign the user to the new media group(s). You can also assign media groups to a user using the following methods: